Responsibilities of JCR Executive Officers

Officers elected by the College JCR shall fulfill the duties deputised to them by the Constitution and the officers mentioned below shall carry out their defined responsibilities unless approval for alternative arrangements has been obtained from a General Meeting.

The President shall have the general responsibility of overseeing all of the JCR activities and co-ordinating the JCR Executive as well as representing members of The County College and other students at appropriate College, LUSU and University meetings. The President shall ensure officers comply with their duties and will help and support the officers in doing this. They must make sure that all meetings are attended by the designated JCR Executive members, if not them by another appropriate JCR Executive member. The President will also hold and advertise an office hour. This position shall be held by one person at a given time if voted for in the elections.

The President shall support and assist other members of the JCR Executive in the performance of their duties for the good of the college.

The Vice President shall represent the college along with the President at University Senate. They should also attend academic council and attend all other appropriate meetings. The Vice President shall attend all meetings on behalf of the president when s/he is unavailable and assist in Presidential duties when necessary. The Vice President is the primary organiser of the Extravaganza. This position will be held by one person at any one given time. The Vice President shall support and assist other members of the JCR Executive in the performance of their duties for the good of the college.

The General Secretary shall have responsibility of overseeing the activities of the College JCR and representing college members at several levels. The General Secretary shall take the minutes of all General Meetings and JCR Executive Meetings and any other sub committees of the JCR Executive. S/he shall also be responsible for organisation of JCR Executive correspondence, files and maintenance of the JCR Executive computer. Furthermore s/he shall be responsible for the purchase of JCR Executive office equipment. The General Secretary shall also be responsible for overseeing and administering all financial business of the JCR Executive and making regular reports at JCR Executive Meetings. A Financial report shall be made once a week to the rest of the JCR Executive. They shall maintain an up to date account of all financial transactions and check accounts presented by the LUSU Finance Office. The General Secretary shall also advice the JCR Executive on the expenditure of budget and if necessary prohibit any transaction that is not viable. They shall be responsible for assisting in the finances of the Extravaganza and Winter Ball, sitting on any relevant committees and working closely with the LUSU Finance Office. This position shall only be held by one person at a given time. The General Secretary shall support and assist other members of the JCR Executive in the performance of their duties for the good of the college.

The Chairperson shall be responsible for the maintenance of an up to date copy of this constitution and make a copy available to any College JCR member on request. They shall be The County College JCR representative on the LUSU Elections Sub-Committee and act as Acting Returning Officer for all College JCR elections. As such they shall have overall responsibility for the conduct of College JCR elections and for those aspects of LUSU Elections for which the JCR Executive is responsible. They shall also be responsible for convening and chairing General and Emergency Meetings and in addition shall chair all other meetings of the JCR Executive. This post shall be held by only one person at a given time. The Chairperson shall support and assist other members of the Executive in the performance of their duties for the good of the college.

The Social Secretaries shall stand for election and the position shall be held by two people at a given time. They shall be responsible for developing and organising a broad range of social activities for all members of the College JCR inside and outside of the bar. There must be at least two off campus socials in all terms. The social secretaries shall work with the rest of the JCR Executive to discuss and confirm socials and the social secretaries should work with the media officers to publicise all social events organised.  They shall attend LUSU Joint Social Committee. They shall, in conjunction with the executive, be responsible for the organisation of the ‘Extravaganza and the Winter Ball’. The Social Secretaries shall support and assist other members of the Executive in the performance of their duties for the good of the college.

Media Officer posts shall be held by three people. They shall be responsible for the public image of the JCR and promotion of its interests at all levels. They should help publicise and promote all JCR events, campaigns and activities in conjunction with appropriate Executive members.

The Media Officers will be responsible for all of the above, but will also hold specific remits, namely the following:

• Webmaster : One Media Officer shall be solely responsible for the maintenance of the JCR Website. This Officer will also be responsible for the weekly distribution of ‘Treetops’ via email and the appearance of the Exec on all JCR related social-networking groups. This officer shall be responsible for the consistent updates of all JCR related events on the electronic media.
• Magazine Editor : One Media Officer shall be solely responsible for the production and distribution of the JCR magazine, Pendragon. They shall have final editorial say and thus be accountable for the content within it and must produce at least 2 issues a term.
• Publicity Officer :One Media Officer shall be responsible for the creation and organisation of the distribution of posters, leaflets and other physical media on behalf of the JCR Exec. They shall organise the rest of the Exec to assist in the distribution of this media and work closely with the relevant Exec officers to publicise JCR events and campaigns.

The Media Officers shall support and assist other members of the Executive in the performance of their duties for the good of the college.

The Sports Representatives shall be held by one male and one female at a given time. They shall have responsibility for promoting the sporting life of College JCR members, encouraging participation in inter college sport and ensuring that sport is accessible for all. The Sports Representatives shall be responsible for the organisation of inter-college teams, promoting inter-college events and shall attend all Carter Shield competitions. They shall liaise closely with the Athletic Union; attend all Inter-College meetings and liaise with all College team captains. The sports representatives must ensure all captains are attending the appropriate meetings and attend on their behalf if they are unavailable. The Sports Reps. shall support and assist other members of the Executive in the performance of their duties for the good of the college.

Education and Welfare posts shall be held respectively by one male and one female members of the College JCR at any given time, and should work in conjunction with each other. They shall both be concerned with the general welfare of College JCR members. The Education and Welfare Officers should hold and advertise a weekly office hour in which they should refer members of the College JCR to relevant people/organizations. They shall both be responsible for all College JCR members, including off campus students and mature students. Both officers must liaise with the LUSU Education & Welfare Officer and other LUSU Welfare officers. They shall develop, co-ordinate and facilitate campaigns to raise awareness and promote welfare of College JCR members. They should attend the Equal Opportunities Committee as well as attending Welfare Committee and Academic Council. The Education and Welfare Officers shall support and assist other members of the Executive in the performance of their duties for the good of the college.

The Lesbian, Gay, Bisexual and Trans (LGBT) Officer is primarily a representative of the LGBT members of The County College. They shall have the responsibility to strive to uphold the welfare and equality of LGBT members of The County College. They shall ensure the inclusion of LGBT members. They shall also liaise with the LUSU LGBT officer and be actively involved in any relevant issue or campaign and seek to promote their own. They must also attend the County Equal Opportunities Committee. The LGBT officer will also hold and advertise an office hour. This post shall be held by only one person at a given time. The LGBT officer shall also assist and help other executive members to fulfill their duties for the good of the college.

The International Officer shall have responsibility for ensuring that the welfare and equality of all overseas students of The County College is upheld in any decisions that are taken or activities undergone. They shall liaise with the Union International Officer and Race Relations Officer and be actively involved in any relevant issue or campaign. They must also attend the County Equal Opportunities Committee. The International officer will also hold and advertise an office hour. This post shall be held by only one person at a given time. The International officer shall also assist and help other executive members to fulfill their duties for the good of the college.

The Students With Disabilities Officer (SWD) shall have responsibility for ensuring that the welfare and equality and inclusion of all students with mental, physical and learning disabilities of The County College is upheld in any decisions that are taken or activities undergone. They shall liaise with the LUSU Student With Disabilities Officer and be actively involved in any relevant campaigns. They must attend the County Equal Opportunities Committee and Disability forum. The SWD officer will also hold and advertise an office hour. This post shall be held by only one person at a given time. The SWD officer shall also assist and help other executive members to fulfill their duties for the good of the college.

The Women’s Officer shall have responsibility primarily ensuring that the welfare and equality of the women members of The County College is upheld. They shall liaise with the Union Women’s Officer Representative on issues and be actively involved in any relevant issue of campaign. The Women’s officer will also hold and advertise an office hour. This post shall be held by only one person at a given time. The Women’s Officer shall attend the County Equal Opportunities committee and attend the Women’s Campaign Committee. The Women’s officer shall also assist and help other executive members to fulfill their duties for the good of the college.

The Green Officer shall be responsible for promoting environmental awareness within the college. This includes involvement in awareness campaigns across campus. They will educate and inform the College JCR of environmental issues and shall attend LUSU environmental committee (Green Committee). The Green Officer shall be responsible for protecting the tree. This Officer shall attend One World Week Committee. This position shall be held by only one person at a given time. The Green officer shall also assist and help other executive members to fulfill their duties for the good of the college.

The following shall be the overall responsibility of the officers mentioned starting from Education & Welfare :

Attendance at LUSU Equal Opportunities Committee.

The following shall be overall responsibilities of the whole JCR Executive and other officers where applicable:

• Care and maintenance of JCR Property
• Upkeep of the JCR office
• Reporting on activities of the Executive Committee where relevant to the JCR
• Ensuring that all JCR officers are fulfilling their duties adequately.

In the event that the president cannot perform his/her duties or is absent from office the vice president shall take on the responsibilities of the president. Failing this the acting president shall be determined by an absolute majority in a JCR Executive meeting.

Meet the County College JCR Exec 2010